From the supplier's invoice straight into your system.
VertaPilot reads invoices, price lists and delivery notes. The supplier, item, quantity and price land in your systems. The product is finished: it comes on a subscription, we maintain it, and nothing is built from scratch.
What comes in
What your systems receive
VertaPilot recognises the layout of each supplier's documents from the documents themselves. No templates to configure.
Documents arrive as structured records
Invoices, delivery notes and price lists become structured records ready to post: supplier, SKU, quantity, price, VAT. Header fields are correct in 99 of 100 documents, line items and the VAT split in 96 of 100. 94 of 100 go through with no one reviewing them.
Descriptions, attributes and translations
VertaPilot writes product descriptions, attributes and translations for tens of thousands of items, in your brand's tone and in both of your store's languages.
How much to reorder and when
VertaPilot models demand per SKU and per season, so reordering is planned from numbers rather than guesswork.
Deviations in prices, deliveries and sales
VertaPilot picks up three kinds of deviation: a price that changed by 40%; a supplier that shipped half the order; a SKU selling ten times faster than usual. The alert arrives the same day.
Our work up close.
Pharmaceutical distribution
Problem
Batches and expiry dates lived in spreadsheets. Every inspection meant three days of someone reconstructing who moved what, and where it went. In this industry one mistake with an expiry date is not a bad review. It is a licence problem.
Solution
We put batch and expiry tracking into the same system that moves the stock. Every movement is signed and kept for ten years. EU good distribution practice sets a five-year minimum, so that is twice as long. Anything approaching its date is quarantined automatically before a picker can reach it, and an inspector now gets a full history exported in a few minutes instead of three days.
Results
Retail & fulfilment
Problem
Forty-one fulfilment sites across Australia and an order router that decided by distance alone. Orders went to the nearest store regardless of whether it had the goods, so items were shipped twice, split badly, or missed the carrier cut-off and sat overnight.
Solution
We joined the client's engineering team as a partner on the routing layer. Decisions now weigh live stock, distance and carrier cut-off times together, split shipments are calculated rather than guessed, and the whole decision takes under a second at nine thousand orders a day.
Results
The first step is a short conversation.
We reply within 24 hours. A detailed brief is not needed beforehand.